Weddings

General Catering Information

Our catering staff would be pleased to arrange special menus to suit your specific needs.  We will be pleased to further assist you with related catering and entertainment arrangements.

• All prices are subject to change and will be confirmed no more than sixty days prior to the event.  A service charge of 18% will be added to all food and beverage services.  All prices are subject to 6% Goods and Services Tax.
• In order that you may be assured of your menu selection(s), we ask that you advise The Fairmont Banff Springs of your selection(s) 30 days prior to the function date(s).  Limited dietary substitutes can be made available upon prior request.
• To ensure that all catering requirements stipulated are confirmed by both parties, we ask that the client sign a copy of all Banquet Event Orders and return copies to the Conference Services and Catering office at least ten days prior to the event.
• The Conference Services and Catering office must be notified of the guaranteed number of guests attending the function(s) no later than 12:00 p.m. (noon) three days prior to the event(s).  Guarantees for events taking place on a Monday or holiday are due by 9:00 a.m. on the Thursday prior.
• Upon request and space permitting, The Fairmont Banff Springs will prepare for five percent (5%) above the guaranteed number (with a maximum of 20).  The client will be charged for the guaranteed number or actual number served, whichever is greater.
• Should the number of guests attending the functions differ greatly from the original number quoted, The Fairmont Banff Springs reserves the right to provide an alternative function room that will more appropriately accommodate the group's size.
• Meal functions with less than 20 people will incur a $75.00 labor charge.
• The Fairmont Banff Springs will be the sole supplier of all food and beverage items (with the exception  of wedding cakes).
• We request that confetti not be used on hotel premises. A clean-up charge of $75.00 (minimum) will apply in the event of confetti being used.
• Audio Visual equipment may be arranged through our in-house supplier, Sharp's.
• All live or recorded entertainment is subject to a SOCAN (Society of Composers, Authors and Music Publishers of Canada) charge which is automatically applied to function invoices.
• Decorations, props and other special set up requirements are available through a recommended supplier.  A Conference Services and Catering representative will be pleased to assist you in contacting the appropriate supplier.
• All clients are required to submit an advance deposit to be received within 14 days of having booked their event, in order to confirm function space(s).  In addition, 100% of estimated costs are due no later than 30 days prior to the event(s).
• Cancellation Policy - Should the event(s) be cancelled within 30 days of the scheduled date, the deposit or cancellation charge (as noted in the contract) will be retained by The Fairmont Banff Springs.
• Billing - Payments must be made in advance of the function(s). Should you be a repeat, long standing client, a credit application may be obtained through The Fairmont Banff Springs Hotel Accounting department. All requests for direct billing will be authorized by The Fairmont Banff Springs' Accounting office at least 30 days prior to the groups scheduled events. A service charge of 2.25% per month is added to any unpaid balance more than thirty days old.
• Function space for event is booked only for the times indicated. Set up and dismantle times, if required, should be specified at the time of booking.
• If displays, exhibits and/or products are to be used, arrangements for their arrival, unloading and departure must be made with the Conference Services and Catering office.  All displays, exhibits and/or products are the sole responsibility of the exhibitor(s) and The Fairmont Banff Springs accepts no liability for any loss or damage caused by the negligence of hotel employees, agents or otherwise.  All displays, exhibits and/or products must be removed from the function room(s) by the end of each day unless they have been reserved on a 24-hour basis.  The Fairmont Banff Springs will also not be responsible for displays, exhibits and/or products locked in function room(s).
• Additional costs will be assessed for electrical requirements above and beyond the standard usage. Please speak with your Conference Services and Catering representative for further details.
• The Fairmont Banff Springs is not responsible for damages to or loss of any articles left in the hotel prior to, during, and following any function by the client and/or their delegates.  The Fairmont Banff Springs reserves the right to inspect and control all private functions/function rooms.  Liability for damages will be assessed accordingly.  The Fairmont Banff Springs further reserves the right to require security should condition warrant justified cause, for either or both parties contracting said functions.
• For catering functions where a choice of entrée* has been extended (*must be discussed in advance with your Conference Services Manager - a choice of entrée is not applicable in certain situations), we require the entrée choice to be made in advance with a final breakdown provided to your Conference Services Manager 72-hours in advance. Should this final breakdown be deviated from at time of event, additional entrée's required will automatically be charged to the master account @ $35.00/entrée.
• Special Meals: In the event that names are not provided for special meals such as vegetarians, dietary restrictions or allergies, and special meals must be prepared over and above the meals previously guaranteed, a surcharge of $35.00 plus taxes and gratuities for each extra meal required will be applied to the Master Account.